Privacy policy
This Privacy Policy sets out the foundation on which all personal data that Beple collect from you, or that you provide to us (via several sources such as our own website, any other group affiliate websites, job boards, direct emails, social networks, and events) will be processed by us.
Read this policy carefully to understand Beple’s practices relating to your personal data and how we will treat it.
If you do not accept that we process your data in the manner detailed in this Policy, please do not submit any personal data to us or please contact us to have your data removed (see contact details below).
The Controller of your Data
Beple is registered as a data controller in the Republic of Poland for the purposes of the General Data Protection Regulation (EU) 2016/679 of the European Parliament on the protection of natural persons with regard to the processing of Personal Data and on the free movement of such data. Beple will deal with the office of the Data Protection Commissioner in Poland as the Lead Supervisory Authority for regulating all data protection matters within the Group. At Beple, we promise that all the data you send to us is processed fairly and lawfully, and with due skill and care. We will also commit to you that the data you submit is solely used in accordance with the purposes as set out in this policy.
Collection and Use of your Personal Information
Beple collects and uses your personal information to perform the recruitment functions/services you have requested. We will collect Personal Data. Personal Data will generally consist of your name, contact details and other information contained in your CV. Beple will confirm your consent for us to hold your personal information before it is stored and processed.
The Personal Data that we collect and process will vary depending on whether you are a Beple Candidate, Beple Employee, Third Party Supplier Candidate or Client Contact. Each of these is outlined below.
Beple Candidate
The Personal Data will be requested, stored, processed, used and disclosed by Beple to:
- Evaluate data about you against vacancies which we may have that we determine may be suitable for you. In line with the nature of recruitment services, we will keep your data on our database with your consent.
- Send your information to our clients/stakeholders to put you forward as a candidate for vacancies or to assess your eligibility for vacancies that we may have with your permission. When your information is sent to a client, we will automatically notify you by email when this has been done, to which client it has been shared and for what specific purpose so that you know where else your data has been submitted and stored.
- Permit you to submit your CV to apply online for jobs.
- Communicate with you about relevant job opportunities, provide career guidance and support, coaching, advises, and request your feedback on your candidate experience.
- Where we have a bona fide requirement by law to disclose it to third parties in relation to the detection of crime, the collection of taxes or duties, in order to comply with any applicable law and court orders.
- Third-parties where we or our client have engaged them to deliver services that have been requested. These may include references, qualifications, criminal reference checking services and/or psychometric evaluation or skill tests. These will be advised to you as part of the process and you have the option to decline.
Beple Employee
For people being employed and contracted by Beple, additional Personal Data to Candidate Data is also required to facilitate employment, compliance and payment services, such as bank account details, national identification numbers, tax clearance and visa details. This data will only be held for as long as it is required to provide such employment services and will be deleted once your employment has finished and data is not required for any other legal purposes.
Beple Contractor
For people being contracted by Beple, additional Personal Data to Candidate Data is also required to facilitate employment, compliance and payment services, such as bank account details, national identification numbers, tax clearance and passport/visa details. This data will only be held for as long as it is required to provide such employment services and will be deleted once your employment has finished and data is not required for any other legal purposes.
Third Party Supplier Candidate
Client contact
To enable Beple to provide recruitment services to your employer, we will process and store client contacts details, which would include name, work contact details, job title and job activity history. Once added to our contact database, you will receive automatic notification of this and you will at all times have the ability to be deleted and/or to opt out from electronic communication.
Marketing Contact
We reserve the right to assign your data to a third party in the event of a sale, merger, liquidation, receivership or transfer of all the assets of our company in circumstances where the third party agrees to observe the terms of this Privacy Policy. Beple will notify you of such circumstances and you will be afforded an opportunity to opt-out.
Who Can Access your Data?
Where your personal information is required to be sent outside the European Economic Area we will contact you for your per mission prior to the disclosure of your personal information. In the event that we need to transfer your personal information outside the European Economic Area we will take the appropriate steps to guarantee that your privacy rights continue to be protected as detailed in this Privacy Policy.
Existing Data Information with Beple
Where we currently hold personal information about you, you may at any time request that we modify, update, erase or provide a copy of this information to you. We will also provide an annual reminder for you to update this data or request your data to be removed. All such deletions and date updates should be sent to [email protected] from the email address of record and these will be actioned within one week and you will receive confirmation that this has been completed. We may only refuse your request where we are legally obliged to do so. Where your request has been refused we will provide you with reasons for this refusal. We will then hold such data for only as long as it is necessarily required by law.
Security of your Personal Information
Changes to this Privacy Policy
This privacy policy is effective from 01/10/18